What changes on December 31, 2026
The transitional regime planned for the rollout of the system was initially set to end on September 30, 2026. It was ultimately extended until December 31, 2026, according to the official Prevention Passport portal. Until this deadline, employers benefit from a 9-month reporting period and a scope of training limited to the most essential categories.
What you must report before this date
Until December 31, 2026, only two categories of training must be reported, specifies service-public.gouv.fr :
- Mandatory training fully governed by regulations
- Training required to hold a position that necessitates authorization or certification from the employer
The deadline runs from the end of the quarter in which the training was completed, or in which the validity of the certificate of achievement issued to the holder begins.
What to expect starting January 1, 2027
The target system comes into effect on January 1, 2027, with two changes to anticipate now, according to the official program portal :
- The reporting deadline is being reduced from 9 to 6 months
- The requirement will extend to all four categories of eligible training, rather than just the two currently prioritized categories
A QHSE department that waits until the last quarter of 2026 to inventory its training programs risks facing a volume of declarations that will be difficult to manage within the shortened timeframe.
A special case to keep in mind
Training completed between March 16 and March 31, 2026, or for which the validity of the completion certificate begins during that same period, benefits from a specific extension until April 1, 2027, according to details provided by Dexeris. This is a point to check carefully if your organization provided training during this specific window.
How to secure your declarations before the deadline ?
Three concrete actions will help you approach the transition to the target system with peace of mind :
- Inventory the training programs that still need to be declared now, prioritizing the two categories affected by the transition period
- Verify the declarations already submitted by your training providers, using your right to request corrections within the same timeframe
- Structure a tracking system capable of handling the expanded scope starting in January 2027, rather than discovering the workload mid-quarter.
We detail the complete method for building a training plan in our article onoptimizing the 2026 training plan, and the criteria for choosing a dedicated tool in our guide on software for managing Prevention Passport declarations.
Tracking your teams' qualifications, triggering expiration alerts, and centralizing training records is becoming a major operational challenge as this regulatory change approaches. The Symalean Human Resources module directly links training and certification tracking to your QHSE process, allowing you to handle the 2027 transition without having to scramble to reconstruct your data.
