The Prevention Passport: a major reform for health and safety training
The Prevention passport is a public online platform deployed by the government.
Its objective? Centralize and track all occupational health and safety training (SST/HSE), whether they are monitored by an employee, a job seeker or a self-employed person.
Who is concerned?
All sectors of activity are concerned: industry, construction, construction, logistics, logistics, services, communities... Each employer must ensure that the OSH training of its employees is properly declared on time. Workers will be able to access their certificates via a personal space.
The courses concerned include in particular:
- Electrical authorizations.
- Occupational First Aid (OSH) training courses.
- Training in chemical risks, working at height, fire, etc.
Key deadlines and dates to remember
- September 1, 2025 : reporting obligation for training organizations (within 3 months after the training).
- 1st quarter 2026 : employers will have to check and validate the declarations. In case the organism forgets, they will have to do them themselves.
- End of 2026 : temporary tolerance for the massive import of training histories.
To go further you can consult the official decree here. Discover more on the Prevention Passport.
What are the risks in the event of non-compliance?
Any oversight or delay involves a risk of non-compliance. In the event of an accident or control, the company could face:
- Administrative sanctions.
- Litigation in connection with the failure to comply with the training obligation.
- A loss of trust among employees or social partners
Why adopt an OHS management software?
With the implementation of this decree, many companies are discovering the logistical and administrative complexity associated with the management of OSH training courses.
That's why adopting a HR QHSE software, allows you to:
1. Ensuring compliance with the new obligations
- Automatic or assisted declaration of OSH training
- Follow-up of deadlines and automated reminders
- Massive import of histories before December 2026
2. Save time on administrative tasks
- Centralization of training data (certificates, certificates, diplomas)
- Access to useful information in case of an audit in a few clicks
- Interoperability with internal HR management tools
3. Valuing skills and strengthening prevention
- Dynamic update of the “training passport” for employees
- Better planning for authorization renewals
- Strengthened traceability in the event of an accident or the declaration of an adverse event
Our Dyo by Symalean solution: your ally for compliant and optimized OSH management
Faced with the new obligations to declare OSH training courses in the Prevention Passport, have a structuring and automated tool becomes essential.
Chez Symalean, we designed a complete QHSE platform, integrating a HR module dedicated to the management of occupational health and safety training, designed for QHSE managers, HR and field managers.
What our solution brings you: a complete and modular approach
Our solution goes well beyond the simple regulatory declaration: it structures your training approach over time, with an integrated logic for managing your HR and QHSE management systems.
— Planning and identification of training courses
Easily plan your training actions. Fill in the key information: site, date, employees concerned, process, type of training, duration...
→ An automatic schedule is updated to save you time.
— Monitoring of training costs
Manage your training budget in a clear and structured way. Record estimated, incurred, and actual costs, track them by title or by allocated budget.
— Register of training needs
Centralize all training requests in a consolidated register. Each need is linked to a site, a process and a requesting employee, with a desired deadline.
→ A valuable aid in building your skills development plans.
— Competency register
Formalize the skills available in the company. Associate them with your processes, services, impacts, and indicate how long they are valid for.
→ You are alerted before any critical deadline.
— Assignment of skills to employees
Each employee has a completed skills sheet: qualifications, training, validity, etc.
→ You have a clear, consistent and up-to-date vision of the capabilities of your staff.
— Versatility and gap analysis
Visualize the versatility rate in your teams.
Compare the workforce needed and the actual workforce, by process and department.
→ A valuable tool for anticipating organizational risks and adjusting your training plan.
— Expert support
Our teams support you throughout the process: configuring the module, training your teams, advice.
Result: you remain compliant, you value your preventive actions, and you save time on your entire HR/QHSE management.
To find out more about our HR module, you can go directly to the dedicated presentation page: Skills management and training application.
Going from a constraint to an opportunity
Adopting OSH management software is not only a response to an obligation. It is also:
- A way of secure your HR practices
- A lever for better value the competence of your teams
- A gain of time and reliability for your QHSE processes
New regulations Prevention Passport & HR QHSE software: what to remember
The reform of the Prevention Passport imposes a new rigor in the management of OSH training. Rather than undergoing this transformation, businesses have every interest in equipping themselves with adapted digital tools. One SST training declaration software like that of Symalean and our HR module, allows you to be serene, compliant and efficient.
Contact us to find out more, or request a personalized demo of our HR OHS module.
